Cloud Storage Integration · Type A

Google Drive Integration

Save Hykmah documents to Google Drive automatically. Invoices, job reports, contracts, and field photos are stored and organised in Drive folders — accessible to your team without manual uploads or filing.

Auto Document Save
Folder Organisation
Google Workspace
Included — No Extra Cost

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New to Hykmah? Operations platform for Australian businesses — Operon (field service), Recuron (subscriptions), Sellwise (retail), Orderlink (B2B ordering), Membrify (memberships). Hykmah generates documents throughout operations — invoices, job reports, signed contracts, photos. Google Drive integration archives every document automatically, organised and accessible to your Google Workspace team. Plans from $50/month AUD.

Learn more

1

In Hykmah: Settings → Integrations → Storage → Connect Google Drive

2

Authorise with your Google Workspace account via OAuth2

3

Choose or create a root folder in Google Drive for Hykmah documents

4

Configure folder structure — by customer name, job ID, month, or a combination

5

Enable integration — new documents save to Drive automatically from this point

Setup Time: 5 minutes Cost: Included in Hykmah Professional ($50/month AUD)

Requirements: Google account or Google Workspace account Sync Type: Hykmah → Drive (outbound document archiving)

Job Reports and Photos in Drive

Field service documentation accessible to the whole team

Challenge: Field service business with Operon job completion reports and site photos generated after every job. Reports downloaded manually and uploaded to a shared Google Drive folder by office staff — a time-consuming daily task that was frequently missed.

Solution: Operon job completion reports and site photos save to Google Drive automatically — organised in a folder per customer and job. The whole team accesses job documentation from Drive without needing Hykmah access.

Result: Job documentation archived automatically without manual uploads. Team accesses reports from Drive without logging into Hykmah.

Invoices Archived in Drive for Accountant

Finance team accessing invoices directly from Drive

Challenge: Business generating invoices in Hykmah. Accountant needed invoice PDFs for reconciliation but didn't have Hykmah access — requiring someone on the team to export and email invoices each month.

Solution: Every Hykmah invoice saves to a Google Drive Invoices folder automatically, organised by month. The accountant accesses invoice PDFs directly from Drive without a Hykmah login.

Result: Finance team accesses invoices from Drive directly. Monthly invoice exports eliminated. Accountant works from Drive as they always have.

Agency Project Documents in Drive

Wirkolic project quotes and contracts accessible to the whole team

Challenge: Marketing agency using Wirkolic for project management and client billing. Project quotes, signed contracts, and proposals needed to be accessible to the whole project team in Drive — but were only visible inside Wirkolic to users with a licence.

Solution: Wirkolic project quotes and signed contracts save to client-specific Google Drive folders automatically. The whole project team accesses documents from Drive without needing a Wirkolic login.

Result: Contract and proposal library in Drive always current. Project team works from Drive without additional Wirkolic licences for read-only document access.

Every Document Archived Without Manual Uploads

Invoices, job reports, field photos, purchase orders, and signed contracts save to Google Drive automatically when they are created or completed in Hykmah. No downloads, no uploads, no filing. Documents appear in Drive the moment they exist in Hykmah.

Consistent Folder Structure Automatically

Configure how Hykmah organises files in Drive — by customer name, job ID, date, document type, or any combination. Every document lands in the right folder automatically. No inconsistent filing or missing documents.

Team Access Without Hykmah Logins

Documents in Google Drive are accessible to anyone with Drive access — your accountant, project managers, field staff checking a report on their phone. No additional Hykmah licences required for team members who only need to read documents.

Google Workspace Native

OAuth2 connection via Google — no credentials stored in Hykmah. Works with personal Google accounts and Google Workspace domains. Respects existing Google Drive sharing permissions and folder structures.

Invoices (PDF)

Hykmah → Drive Invoices generated in Hykmah saved to Drive automatically — organised by customer, month, or job reference.

Bi-directional

Job Reports

Hykmah → Drive Operon job completion reports saved to Drive per customer and job when a job is marked complete.

Real-time

Job Site Photos

Hykmah → Drive Photos attached to Operon job records saved to the corresponding job folder in Drive automatically.

Bi-directional

Contracts & Quotes

Hykmah → Drive Quotes and signed contracts from Hykmah saved to client-specific Drive folders on creation or signing.

Bi-directional

Purchase Orders

Hykmah → Drive Purchase orders raised in Hykmah saved to Drive for supplier and finance team reference.

Bi-directional

Folder Structure

Auto-organised Hykmah creates and maintains the Drive folder structure automatically based on your configuration — no manual folder creation required.

Bi-directional

Document Created in Hykmah

An invoice is generated, a job is completed, a contract is signed, or a photo is attached to a job record in Hykmah.

Hykmah Pushes to Google Drive

Hykmah calls the Google Drive API and saves the document to the correct folder. If the folder doesn't exist yet (e.g. a new customer), Hykmah creates it automatically according to your folder structure configuration.

Document Available in Drive

The document appears in Google Drive immediately — accessible to anyone with Drive permissions. No manual action required from the Hykmah user who created the document.

Technical Architecture:

Authentication: Google OAuth2 — authorise via Google account, no credentials stored in Hykmah. Token auto-refreshes.
API: Google Drive API v3 — file creation, folder management, and permissions.
Folder creation: automatic on first document for a new customer or job reference.
File formats: PDF (invoices, reports, contracts), JPEG/PNG (photos), XLSX (exports).

Sync Frequency:

Real-time: Documents pushed to Drive immediately on creation or completion event in Hykmah
Manual: On-demand document re-push available from individual record in Hykmah

Security & Compliance:

Google OAuth2 — no Google credentials stored in Hykmah
Encryption in transit: TLS 1.3
Files inherit Google Drive sharing permissions — Hykmah does not override existing Drive permissions
SOC 2 Type II compliant
Privacy Act 1988 (AU) compliant

System Requirements:

Google account (personal) or Google Workspace account
Hykmah Professional plan or higher
Admin access to both systems

1.

Connect Your Google Account

In Hykmah, go to Settings → Integrations → Storage and click "Connect Google Drive". You will be redirected to Google for OAuth2 authorisation.

Log in with your Google or Google Workspace account
Review and approve Hykmah access permissions (Drive file creation and folder management)
Confirm successful connection in Hykmah

2.

Select Root Folder

Choose or create a root folder in Google Drive where Hykmah will save documents. All Hykmah documents will be organised within this root folder. Recommended: create a dedicated "Hykmah Documents" root folder to keep Hykmah files separate from other Drive content.

3.

Configure Folder Structure

Choose how files are organised within the root folder:

By customer name (e.g. /Hykmah Documents/Customers/[Customer Name]/)
By document type (e.g. /Hykmah Documents/Invoices/[Month]/)
By job reference (e.g. /Hykmah Documents/Jobs/[Job ID]/)
Configure which document types save to Drive automatically

4.

Enable and Test

Enable the integration. Create a test invoice or job report in Hykmah and verify it appears in the correct Google Drive folder within 30 seconds. Adjust folder structure configuration if needed before enabling all document types.

With Integration

Documents saved to Drive automatically on creation in Hykmah
Consistent folder structure maintained automatically per your configuration
Documents accessible from Drive — no Hykmah login needed for read-only access
Job site photos archived to the correct Drive folder automatically
Signed contracts saved to client Drive folders automatically on signing

Without Integration

Documents downloaded from Hykmah and uploaded to Drive manually
Inconsistent folder naming and filing across team members
Finance and project teams requiring Hykmah access for documents
Field photos saved to phone camera rolls and filed later
Signed contracts filed manually after e-signature completion

Google account required. Google Drive storage from 15 GB free.

iew Google Workspace pricing

Which Hykmah products save documents to Google Drive?

All Hykmah products that generate documents can save to Google Drive. Operon saves job reports and field photos. Recuron saves subscription invoices. Sellwise saves retail invoices and receipts. Orderlink saves B2B order invoices and purchase orders. Any document generated in Hykmah can be configured to archive to Drive automatically.

Does the integration work with Google Workspace domains?

Yes. The integration works with both personal Google accounts and Google Workspace (formerly G Suite) domains. For Google Workspace, authorise with an account that has Drive access to the folder you want Hykmah to use.

Can I control which document types save to Drive?

Yes. Configure per document type which Hykmah documents save to Drive — enable invoices but not job photos, or enable all document types. Document type configuration is available at Settings → Integrations → Google Drive → Document Types.

What happens if the target folder doesn't exist?

Hykmah creates folders automatically. If a new customer is created in Hykmah and a document is generated for them, Hykmah creates the customer folder in Drive automatically before saving the document. You never need to manually create folders.

Can the integration save to a shared Google Drive?

Yes. Hykmah can save to any Google Drive folder the authorising account has write access to — including shared drives, team drives, and folders shared by other team members. Configure the root folder path during setup.

Is there a cost for the Google Drive integration?

No. Google Drive integration is included in Hykmah Professional ($50/month AUD), Premium and Enterprise at no additional cost. Google Drive storage limits apply to your Google account.

Documents not appearing in Google Drive

OAuth token expired, insufficient Drive permissions, or root folder path changed since setup.

Fix: Check integration status at Settings → Integrations → Google Drive. Re-authorise if the OAuth token has expired. Verify Hykmah has write access to the configured root folder. Check that the root folder hasn't been renamed or moved in Drive.

Files saving to wrong folder

Folder structure configuration doesn't match the document type, or customer/job record missing the field used for folder naming.

Fix: Review folder structure configuration at Settings → Integrations → Google Drive → Folder Settings. Verify the Hykmah record has the relevant field populated (e.g. customer name, job ID) that is used in the folder path.

Photos not saving to Drive

Photo attachment not enabled for Drive sync, or photos exceed Drive storage limit on the connected Google account.

Fix: Confirm photo sync is enabled at Settings → Integrations → Google Drive → Document Types. Check available storage in your Google account — free accounts have a 15 GB limit across Drive, Gmail, and Photos.

Duplicate files appearing in Drive

Document re-push triggered manually while automatic sync was also running, or integration enabled multiple times for the same document type.

Fix: Check integration settings for duplicate document type configurations. Use the manual re-push only for documents that failed to sync automatically, not as a routine action.

OneDrive

Microsoft 365 cloud storage for teams using Microsoft 365 instead of Google Workspace.

View OneDrive

Dropbox

Alternative cloud storage for document archiving and team sharing.

View Dropbox

Google Calendar

Sync Hykmah scheduling with Google Calendar for field service and appointment management.

View Google Calendar

Google Analytics

Track Hykmah-driven conversions and customer behaviour in Google Analytics.

View Google Analytics

Ready to Archive Hykmah Documents in Google Drive?

Connect Hykmah to Google Drive and keep every invoice, job report, and contract organised automatically — accessible to your whole Google Workspace team without manual filing. Setup in 5 minutes.

Get Started Free Book My Demo

✓ Automatic document archiving — no manual downloads or uploads

✓ Australian support — Mon–Fri 9am–5pm AEST

✓ $50/month AUD — Google Drive integration included, no per-document fees

✓ 5-minute setup — connect via Google OAuth2

✓ No lock-in contracts — cancel anytime

Google Drive Integration

How to Connect Google Drive to Hykmah

How Businesses Use Hykmah + Google Drive

Field service documentation accessible to the whole team

Finance team accessing invoices directly from Drive

Wirkolic project quotes and contracts accessible to the whole team

Automatic Document Archiving for Google Workspace Teams

Every Document Archived Without Manual Uploads

Consistent Folder Structure Automatically

Team Access Without Hykmah Logins

Google Workspace Native

What Hykmah Saves to Google Drive

Invoices (PDF)

Job Reports

Job Site Photos

Contracts & Quotes

Purchase Orders

Folder Structure

How the Integration Works

Document Created in Hykmah

Hykmah Pushes to Google Drive

Document Available in Drive

Technical Architecture:

Sync Frequency:

Security & Compliance:

System Requirements:

Connect Google Drive to Hykmah in Under 5 Minutes

Connect Your Google Account

Select Root Folder

Configure Folder Structure

Enable and Test